Compilation, creation of a safety data sheet

MSDS-Europe – Safety Data Sheet compilation, preparation

As part of our new safety data sheet (SDS) compilation and preparation service, our expert team ensures that your product’s safety data sheet fully complies with the relevant regulations (e.g. Article 31 of the REACH 1907/2006/EK regulation and the provisions of Regulation (EU) 2020/878).

As a result of our service, we deliver to our client a safety data sheet that is professionally accurate and fully compliant with regulatory requirements.

Our company performs SDS preparation exclusively using experienced experts, not with an automated “SDS generator/safety data sheet creator” software. Our professionals possess in-depth knowledge of the regulations for hazardous substances and have gained experience in compiling several thousand safety data sheets. We believe in the power of human expertise.

This expertise ensures that the documents we compile not only meet the relevant legislation, but are also logically structured and easy to understand.

If you have any questions regarding our services, our customer service will gladly help guide you through the process. Feel free to contact us, or request a quote online in just a few clicks!

Online quote request for safety data sheet preparation

Customer Service

Our new safety data sheet compilation and preparation service

Quality assurance in the safety data sheet preparation process

Other services related to safety data sheet compilation

Quote request for safety data sheet preparation

Guarantee

Why choose us?

Useful information about SDS compilation

Frequently asked questions regarding our safety data sheet compilation service

Our Service

New Safety Data Sheet Compilation and Preparation

In the course of compiling the safety data sheet, our experts use the data and information you provide, as well as the product’s exact composition, to prepare a document that complies with the current national and EU legislation.

Even based on the product’s formulation and basic physico-chemical properties – taking into account the relevant CLP, REACH and other regulations – we can prepare the safety data sheet, which contains all mandatory information and warnings.

We carry out the SDS compilation step by step, with a customized approach according to the specifics of the given mixture or substance.

Information required for SDS compilation: (What data do we ask from you to prepare a new safety data sheet?)

Product name: the mixture or substance’s brand name or trade name
Type of use: industrial, professional or consumer use (in what setting the product is used)
Application area of the product: briefly, what the substance/mixture is used for (e.g. facade paint, cleaning agent, etc.)
Exact composition of the product: the proportion of ingredients (in %), preferably totaling 100%, as well as the ingredients’ safety data sheets if available.
Physical and chemical properties: the product’s characteristics (color, odor, physical state), and if applicable: pH value, flash point, viscosity, explosive limits, etc. (for SDS Section 9).
Recommended waste management/recycling: if known, the methods of disposal or recycling of the product.
Other available data: for example, handling and storage information, toxicological data – if our Client can provide such information about the product.

With the above data in hand, our experts perform all the subtasks required to compile the safety data sheet.

Main tasks performed during safety data sheet preparation:

Preparation of hazard classification (CLP): for mixtures, we classify the product according to the 1272/2008/EK (CLP) regulation based on the hazards of its components.
Selection of warning statements: we determine the required H-statements (hazard statements) and P-statements (precautionary statements) in line with the product’s hazards.
Selection of components that must be listed: for multi-component mixtures, we establish which components must be explicitly listed in the safety data sheet (based on their concentration and hazard).
Verification of component names and classification: if necessary, we correct the naming of the mixture’s components (according to IUPAC nomenclature) and their hazard classification, to ensure they are accurate and complete.
Addition of national limit values: according to the target country’s regulations, we include the relevant workplace exposure limits (if such values exist for the given components).
Specification of waste classification (EWC): we propose the appropriate EWC/JVW code for the generated waste, so that subsequent disposal is compliant with regulations.
Verification of transport classification: we provide any hazardous goods transport information (ADR/RID/IMDG/ICAO class, UN number, etc.), ensuring that Section 14 data is accurate.
Creation of a consistent document: we ensure that the completed SDS is logically consistent and free of contradictions, and that it contains all necessary information in the 16-section format.

Don’t need a new safety data sheet?

If you require a translation of an existing safety data sheet into another language, please see our service.

And if the SDS you have is outdated and needs updating, our safety data sheet updating service will ensure it is brought up-to-date.

We also undertake safety data sheet preparation in foreign languages

We can compile a new SDS in the following languages:

All official EU languages (e.g. English, German, French, Italian, Polish, etc.), as well as Russian, Chinese, Korean, Japanese, Turkish. We can prepare the safety data sheet in more than 25 languages, so you can confidently export your product to other countries as well.

If a given mixture is being placed on the market in multiple target countries, it is enough to request the safety data sheet compilation in just one target language; for additional languages, please choose our SDS translation service.

For a complex quote request, please contact our Customer Service directly.

Quality assurance in the safety data sheet preparation process

Our goal is to deliver every one of our clients a flawless and regulatory-compliant safety data sheet.

Through more than 24 years of professional experience and process-oriented development, our company has established internal procedures and quality assurance mechanisms that place our service at the international forefront. Our high level of up-to-date expertise and the multi-stage checks applied during our workflows together guarantee that the professional quality of the SDSs we prepare is outstanding.

We subject every safety data sheet to multiple rounds of internal control before it reaches our client, thus ensuring the completed safety data sheet’s professional compliance.

Other services related to safety data sheet compilation

Safety data sheet translation (with localization)

Specialized translation of an existing SDS into Hungarian or a foreign language, with professional proofreading and adaptation to the target country’s regulations.

Safety data sheet updating

Revision and updating of a previously issued SDS according to the latest requirements (with a rapid 72-hour deadline if needed).

Label design preparation

Compiling the product label content in alignment with the completed safety data sheet, considering the provisions of the 1272/2008/EK (CLP) regulation and specific product regulations (e.g. VOC-content paints, detergents, biocides).

PCN notification

Notification of hazardous mixtures via the EU PCN portal (cloud-based IUCLID) in accordance with Commission (EU) 2017/542 regulation. We help with generating the required UFI code and fulfilling the notification obligations.

Quote request for safety data sheet preparation

Quick quote within 24 hours.

We want to make the ordering process as simple as possible for you. After you fill out our online quote request form or send your inquiry via email, we will prepare the quote for compiling the safety data sheet within 24 hours.

When requesting a quote, please indicate in the remarks section if, in addition to SDS preparation, you also wish to use any other related service (for example, translation, updating, label design) – this way we can provide a favorable combined offer for them.

Of course, all information shared during the quotation and execution of the work is treated confidentially: we do not disclose the product’s composition or any other business secret to any third party.

If you have any questions regarding the content of the service, the ordering process, or chemical safety in general, please feel free to contact our customer service – we will gladly assist with everything.

Online quote request for safety data sheet preparation

Customer Service

Discounts for long-term cooperation

If your company regularly needs new or updated safety data sheets, it is worth considering a long-term cooperation arrangement.

Under a framework agreement structure, we enable you to take advantage of cumulative volume discounts when multiple SDSs are ordered together within a specified period (e.g. the current month or quarter). In this way, when ordering a larger number of safety data sheets, you can achieve significant cost savings, and we also offer a deferred payment option for our partners.

For more information or a sample framework agreement, please feel free to request assistance from our Customer Service – together we will find the most favorable solution for your needs.

Do you urgently need the safety data sheet?
Safety data sheet updating is possible with a “rapid” 72-hour deadline.

Guarantee

Our company provides a comprehensive professional and financial guarantee for the safety data sheets we compile. This means we take responsibility for the quality and compliance of the SDSs we prepare.

Our financial guarantee extends to covering all direct and indirect damages resulting from any faulty performance, so our clients can be confident that they will not encounter any unpleasant surprises.

If you have any feedback or further requests regarding the completed SDS, our customer service will begin investigating the report within 24 hours, and we will inform you of the result without delay.

It is of utmost importance to us that our clients are completely satisfied – this is assured by our guarantee commitment and rapid response.

Why choose us?

As the market leader in Hungary, ToxInfo Ltd. has proven itself internationally in the field of chemical safety. Under our international brand MSDS-Europe, we have been providing high-quality service across Europe – and even globally – since 2004, primarily in safety data sheet compilation and translation.

To meet the expectations of our extensive international clientele, over the years we have developed our professional expertise, internal quality assurance controls, and training system to the highest possible level. We regularly prepare SDSs for partners in Europe and beyond, so we have up-to-date knowledge of the specific requirements of different countries. We work with both large and smaller companies, as well as individual entrepreneurs, knowing that the importance of chemical safety does not depend on a company’s size. From one-off SDS compilations to recurring bulk projects, we offer flexible and professional support tailored to your goals.

If you are entering the international market, you can count on us – we prove our expertise beyond borders as well.

Many of our partners use SDS generation tools — and turn to us when those tools don’t meet legal or language requirements. We help correct incomplete or non-compliant SDSs, especially for less common languages or more complex regulatory contexts.

Useful information about SDS compilation

When is it necessary to compile or prepare a new safety data sheet?

A new safety data sheet typically needs to be compiled primarily by those who manufacture a hazardous mixture (produce or formulate their own product) or import a chemical substance or mixture into the EU. More information on products that require a safety data sheet.

If a company introduces a new mixture to the market, they typically know the product’s exact composition and basic physico-chemical properties – based on these, our experts can already prepare the appropriate safety data sheet, taking into account the relevant regulations.

In case of import, it is important to know that responsibility for the existence and compliance of the safety data sheet lies with the importer. Consequently, even if the foreign supplier has provided an SDS with the product, it may still be necessary to compile a new safety data sheet (or at least review the existing one), because the importer must ensure that the SDS also meets domestic (and EU) requirements.

Under what regulatory requirements are safety data sheets prepared?

In compiling the safety data sheet, we always apply the EU regulations in force at the time of SDS preparation, as well as the applicable and relevant national regulations in effect in the place of use (target country).

We monitor the changes in regulations that affect chemical safety (CLP, REACH, etc.), and immediately incorporate them into our work. Thanks to this continuous tracking, we can guarantee that the safety data sheets we prepare are always up-to-date and in line with the latest requirements.

What are the content and format requirements for safety data sheets?

The content and format elements of safety data sheets are currently defined by Regulation (EU) 2020/878, which entered into force on January 1, 2021, replacing the previous Regulation (EU) 2015/830. After January 1, 2023, only SDSs that comply with the requirements of Regulation 2020/878 may be placed on the market (this regulation represents an amendment to Annex II of the REACH Regulation).

Practically, this means that when preparing a new safety data sheet, we now compile the document only according to the new regulation. A safety data sheet must consist of 16 specified sections, and it must include, among other things, product identification, hazard information (label elements), the composition of components, first-aid and fire-fighting information, handling and storage instructions, physical and chemical characteristics, toxicological and ecological information, a disposal recommendation, as well as transport and regulatory information.

All of this must be presented in accordance with the strict format requirements of the aforementioned regulation.

Our experts ensure that the document compiled in this way is both formally and substantively complete and compliant.

Frequently asked questions about our safety data sheet compilation service

How can I request a quote?

We recommend that you indicate your intention to request a quote related to safety data sheet preparation primarily by filling out the online form on our website.

For a quote request via direct email, please use the email address found under our Customer Service menu. We process and answer quote requests within 24 hours.

In extremely urgent cases (when ordering Rapid service), or for complex quote requests, we suggest contacting our Customer Service by phone.

What information do I need to provide in the email when requesting a quote?

Please describe exactly what service you require (e.g., safety data sheet compilation) and how many new safety data sheets need to be prepared.

Do I get a discount if I need multiple safety data sheets?

If multiple safety data sheets are ordered together, we provide a significant volume discount.

Details about the discount rate will be provided in the quote.

What will the appearance of the completed SDS be like?

We provide our safety data sheets to clients in a standardized layout.

If your company’s policy requires a different visual style/color scheme, then of course—after prior consultation—we will prepare and deliver the safety data sheet according to your requirements.

Is it possible to include our own company logo on the safety data sheet?

Certainly, you may request that the header of the compiled safety data sheet include your company’s logo. If you wish to do so, please indicate this in the appropriate part of the order form and send us your company logo in JPEG format at an appropriate resolution along with the order.

How long is a quote valid?

Every quote issued by our company includes a specified validity period.

If an order is placed after the validity period, our company will send an updated quote with a new reference number, typically with an unchanged price but a different completion deadline.

What should I do if I want to order the safety data sheet translation?

If you accept our quote, please indicate your intent to order to our customer service via email or phone.

Our quote will be considered accepted — and thus a one-time contract between the Parties is formed — even if, according to your company’s internal procedures, you place the order using a separate internal purchase order referencing our quote number.

What happens after I have accepted the quote?

After accepting our quote, within 1–2 working days we will send an email confirmation which contains the name of the service(s) to be provided, the completion deadline, and the service fee, in line with the quote.

For a new safety data sheet, do I need to send all the data listed here on the website?

After you accept our quote, we will send you a service-specific data request form. In this form, you will be asked to provide the information needed to prepare the safety data sheet.

Our customer service provides professional assistance for filling out the data request form at +36 70 637 6986.

We can also accept an order placed via your own company’s standardized order form, but in that case please ensure that you include all the data that is requested in our data form, as we will need that information to prepare the safety data sheet.

How do I know if the data and source documents sent for SDS compilation are adequate?

After the order confirmation, we always examine the submitted data and documents.

If anything is amiss in the basic documentation, your personal company contact will indicate exactly what additional information or corrections are needed.

In rare cases, it may only become evident later, during the expert background/preparatory work, that one of the documents is not adequate or that some information is still needed. In such cases, depending on the scope of the problem, either the contact person or the expert will get in touch with the client and work to clarify the issues. The completion deadline in these situations may be pushed out compared to the deadline stated in the confirmation.

How many product safety data sheets can I order at once?

There is no upper limit to the quantity of safety data sheets that can be ordered at once. Our company’s size and internal processes make it possible to fulfill the needs of even large companies.

Our pricing is based on quantity, and we can offer discounts depending on the number of sheets ordered. For larger quantities, you can order under more favorable conditions, and we also recommend joining the ToxInfo Customer Support Program and signing a non-binding contract with us. For further details, please contact your corporate account manager.

Is there any guarantee for the delivered safety data sheet?

Of course.

Our company provides a full professional and financial guarantee for the safety data sheets we prepare. Our financial guarantee encompasses compensation for all direct and indirect damages.

Our customer service responds within 24 hours to any comments or concerns.

Do I have to pay for the SDS in advance?

Yes, but not in all cases.

Our policy is to prefer payment against a proforma invoice. The deadline for paying the proforma invoice sent with the order confirmation is the day the order is completed.

Our contracted clients have the possibility of post-payment as well.

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Useful professional materials:

Safety Data Sheet Knowledge Base – This knowledge base provides assistance in interpreting safety data sheets and the related regulatory requirements.

Compass to Chemical Safety – Contains more “popular” content related to chemical safety regulations, which helps in understanding the obligations and preparing for them.

Tags: safety data sheet, safety data sheet service