Revision, update of SDS according to current regulations

MSDS-Europe – Safety Data Sheet Review and Updating

 

Safety data sheet updating (revision) – during our service for SDS review and updating we prepare a safety data sheet that is professionally correct and fully compliant – in both format and content – with the legal requirements in effect at the time of the review and update.

During the SDS review, we take into account all relevant requirements – including Article 31 of Regulation (EC) No 1907/2006 (REACH) and Commission Regulation (EU) 2020/878 – as well as the national rules in force at the product’s place of use.

Our team of experts undertakes SDS updates and revisions in any official language of the European Economic Area, and if necessary we can assist with translations into additional target languages. We do not rely on SDS software to create safety data sheets, as we trust in the high quality of expert work.

 

Online quote request for safety data sheet update

Need assistance? Feel free to contact our Customer Service!

Customer Service

Our service

Other services related to SDS updating and revision

Request a quote for SDS update

Guarantee

Why choose us?

Frequently asked questions about the SDS update service

Useful information regarding SDS updates

Our Service

Safety Data Sheet review, update, and revision in accordance with applicable legislation

How does the SDS update process work?

SDS updating can be done based on an existing, but outdated, safety data sheet, or even on a newer version (possibly in another language) issued by the manufacturer/supplier.

In every case, we make the necessary modifications taking into account the latest data provided to us and the currently applicable regulations.

If the latest supplier SDS is in a foreign language, we will professionally translate the new information it contains and incorporate it into the SDS being updated – indeed, we also correct any previous translation inaccuracies to ensure that the new document is flawless in terms of language.

 

During the SDS update service, we perform the following checks and modifications:

  • Format and content update: We align the data sheet in both format and content with the requirements of Commission Regulation (EU) 2020/878, as well as with the applicable national requirements of the destination country.

We review every section to ensure it complies with the latest standards and templates.

  • Hazard classification (CLP) check: We review the mixture’s hazard classification according to Regulation (EC) No 1272/2008 (CLP).

If a classification already exists, we verify its correctness and correct it if necessary (e.g., in the event of new classification criteria or new classification information).

  • Component data update: We verify each component’s IUPAC name and hazard classification.

If any component has changed or deviates from the regulatory lists, we update it in the SDS.

  • Exposure limit values update: We review the specified occupational exposure limit values (e.g., time-weighted average and short-term values) and compare them with the currently applicable national limits.

If necessary, we update these in the appropriate section of the data sheet to ensure that the workplace safety information is current.

  • Ensuring regulatory compliance: We incorporate all relevant regulation changes into the document.

This includes the introduction of new hazard classes, warnings regarding banned substances, or any content elements required by a new or amended regulation. Thus, the updated data sheet fully complies with the applicable requirements.

  • Clarity and technical accuracy: We review the text of the safety data sheet. Any general, contradictory, or poorly formulated statements are replaced as needed with technically correct and clear phrasing.

This ensures that the SDS not only meets legal requirements but is also easily understandable to non-specialist users while maintaining its professional integrity.

  • Transport information check: We update and refine the product’s transport classification (ADR/RID class, UN number, packaging group, etc.) according to the 2023 dangerous goods transport regulations.

This ensures that the transport information in Section 9 is also up to date.

  • Updating legal references: In Section 15 of the SDS and elsewhere, we indicate the legislation in force as of the date of updating (e.g., the numbers and dates of new regulations).

Thus, all references in the document will be up to date, which is important for demonstrating compliance.

Not the service you need?

SDS compilation for a new product

SDS translation

Emergency service

If you urgently need the safety data sheet updated, our service is available in an expedited format as well. A “rapid” (72-hour) completion is possible, depending on the number of safety data sheets and our current capacity.

Other services related to SDS updating and revision

SDS COMPILATION

Preparation of a new safety data sheet (SDS compilation) in cases where no data sheet is yet available for a product.

SDS TRANSLATION

Translation of an existing safety data sheet into foreign languages, in more than 50 language combinations, with native-language proofreading.

LABEL DESIGN

Design or update of the product label based on the updated SDS, taking into account the CLP Regulation and other specific requirements.

PCN NOTIFICATION

Notification of hazardous mixtures on the PCN portal (poison center database) and UFI code generation, as well as updating previous PCN submissions based on the new SDS.

Request a quote for SDS update

After you complete our online quote request form or send a quote request by email, we will prepare our quote for the safety data sheet update and review within 24 hours.

In the comments section of the quote request form, please specify if you wish to request any other additional services along with the SDS update.

Online quote request for SDS update

If you have any questions regarding our services, the ordering process, or chemical safety in general, please feel free to contact our Customer Service.

For long-term cooperation

If you have ongoing demands for our services, under a framework contract arrangement we offer the opportunity for cumulative volume discounts on safety data sheets ordered together within a given period (the current month or calendar quarter), with deferred payment.

For more information and contract drafts, please contact our Customer Service

Customer Service

Guarantee

We provide full professional and financial guarantees on the safety data sheets updated by our company.

Our financial guarantee covers the compensation of all direct and indirect damages arising from faulty execution.

Our Customer Service will initiate an investigation of any comments or requests within 24 hours and will promptly inform the customer of the outcome.

Customer Service

Why choose us?

  • Over 24 years of experience:

Our company, ToxInfo Ltd., the market-leading chemical safety consultancy in Hungary, has now over 24 years of professional experience in reviewing and preparing SDSs.

Our long history and up-to-date expertise are a guarantee that your data sheets are in good hands.

  • International background and innovation:

ToxInfo’s international brand, MSDS-Europe, has been offering chemical safety services worldwide since 2004, enabling us to meet the expectations of an extensive international customer base.

We continuously develop our professional preparedness, internal quality controls, and training systems.

  • Fast and flexible service:

We know that time is a critical factor. After you complete our online quote request form, we usually prepare our tailored quote within 24 hours.

If needed, we can work with extra short deadlines (see our emergency service), so you can get the updated safety data sheet in as little as 3 working days.

  • Adaptation to your needs:

From translating a single safety data sheet to managing full-scale compliance documentation, we are here to help. We proudly serve clients ranging from individual entrepreneurs to SMEs and global corporations — with the same level of attention and precision.

  • Stepping in where automation falls short.

If your current system fails to generate fully compliant SDSs — or produces lower quality translations in rare languages — we’ll step in. Our experts revise, enhance, and finalize your documents, so they meet all regulatory and linguistic standards.

  • Personal customer support and aftercare:

With us, the relationship does not end upon delivery of the updated SDS.

We assign every client a personal account manager to facilitate the smooth handling of the order. Even after the safety data sheet update, you can count on us: your contact person will assist you with the interpretation and use of the document and any further tasks (e.g., notification obligations). This aftercare is an enormous help for companies that do not have an in-house chemical safety specialist.

  • Full guarantee:

We provide a genuine professional and financial guarantee on the safety data sheets we prepare or update.

This means that we take responsibility for the SDS’s compliance with legislation and quality, and in case of faulty performance we will correct the problem while aware of our financial liability. Our guarantee extends to covering direct and indirect damages resulting from faulty performance – thereby ensuring our clients’ peace of mind and trust.

Frequently Asked Questions about the SDS update service

How long does it take to complete the SDS update? Is expedited service available?

Typically, the turnaround time for an SDS update is 8 working days. After you send us the data sheet to be updated along with any additional information, your order is scheduled immediately.

If you need the updated safety data sheet faster than that, you can use our expedited service – in that case we can complete the update in as short as 3 working days (72-hour rapid deadline).

Please note that in case of an expedited request, completion depends on our capacity, but in all cases we will inform you of this in advance when providing the quote.

In which language can I get the updated SDS?

We can prepare or update the safety data sheet in any official EU language as part of our service.

For example, if you need an English SDS instead of a French one (or vice versa), we can handle this easily. In fact, if a current data sheet is available in another language (e.g., English or German), we will translate it into any EU language and adapt it to the local national regulations.

With our team of translators and experts, we guarantee that the SDS translated from a foreign language will also be accurate, understandable, and compliant with local legal requirements.

Do you provide a guarantee for the updated safety data sheet? What happens if I find an error in it?

Yes, we provide a full guarantee on every safety data sheet we review or prepare. This includes a professional guarantee, meaning that the SDS content complies with current regulations and reality. Additionally, we provide a financial guarantee: if due to our error any omissions or mistakes remain in the data sheet, we will correct them free of charge and undertake to compensate for any resulting damages.

It is important to us that our clients can turn to us with confidence, which is why we pay special attention to quality control. If you notice an error or a need for addition in the completed document, our Customer Service will begin investigating the problem within 24 hours and will resolve the issue without delay.

Useful information regarding SDS updating

How often should safety data sheets be reviewed or updated?

There is no prescribed frequency for reviewing safety data sheets – SDSs do not have an expiration date. However, it is mandatory to update the data sheet whenever new relevant information about the product emerges or the regulatory environment changes. For example, if the product composition changes, a new hazard information becomes known, or the applicable regulations change, then the SDS must be updated without delay.

For more information: Validity period of safety data sheets

What should be done after receiving the updated SDS? To whom should it be sent?

The applicable regulations (e.g., the REACH Regulation) stipulate that if a safety data sheet is updated, the new version must be sent to every purchaser or downstream user who received the substance or mixture in the previous 12 months. This must be done automatically and free of charge, in writing (either on paper or electronically is acceptable). Therefore, if you have your SDS updated, do not forget to send the new version to all partners who received the product in the past year. This ensures that everyone using or distributing the product is aware of the most up-to-date safety information.

The importance of keeping the safety data sheet up to date

Regular updating of the SDS is extremely important, because changes in the properties of substances or mixtures or in the conditions of use may require updating or altering the data contained in the safety data sheet. Despite this, in practice it is changes in the laws and regulations governing the content and format requirements of data sheets that most often necessitate an update or revision.

It is important to note that, when an SDS is updated, the product labeling may also need to be changed, and existing regulatory notifications (e.g., the PCN) may also require updates.

 

Any further questions?

If you have any questions about SDS updating or chemical safety that are not addressed above, please feel free to contact our Customer Service.

 

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